F0800B: Staff Assessment - Caring for Personal Belongings, Step-by-Step

Step-by-Step Coding Guide for Item Set F0800B: Staff Assessment - Caring for Personal Belongings

1. Review of Medical Records

• Objective: Ensure comprehensive documentation of the resident’s ability to care for personal belongings.
• Steps:
  1. Access Records: Retrieve the resident's medical records, including care plans, daily notes, and assessments.
  2. Verify Information: Check for documented observations from nursing staff, occupational therapists, and caregivers regarding the resident’s ability to care for their personal belongings.
  3. Cross-Reference: Ensure that information about the resident's ability is consistent across different records and assessments.

2. Understanding Definitions

• Caring for Personal Belongings: Refers to the resident’s ability to manage and take care of their personal items, such as clothing, glasses, dentures, and other personal effects.
• Assessment Scope: Evaluates whether the resident is independently managing their belongings or requires assistance.

3. Coding Instructions

• Steps:
  1. Locate Item Set: Access item set F0800B on the MDS form.
  2. Assess Ability: Determine the resident’s ability to care for personal belongings based on observations and documented assessments.
  3. Code the Item:
  • Code 0: No - if the resident does not care for their personal belongings.
  • Code 1: Yes - if the resident does care for their personal belongings.
  4. Complete Entry: Ensure accurate and complete documentation of the assessment in the MDS form.

4. Coding Tips

• Accuracy: Double-check records to ensure the resident’s ability is accurately documented.
• Consistency: Make sure the assessment aligns with other sections of the resident’s medical records.
• Clarity: Include specific examples and observations to support the coding decision.

5. Documentation

• Required:
  • Medical Records: Detailed notes and observations from staff about the resident’s ability to manage personal belongings.
  • MDS Form: Accurate completion of item set F0800B reflecting the resident’s ability.
  • Supporting Documents: Include any relevant documentation such as occupational therapy assessments, care plans, and daily logs.

6. Common Errors to Avoid

• Misdocumentation: Incorrectly coding the resident’s ability without proper verification.
• Incomplete Records: Missing or incomplete documentation of the resident’s ability to care for personal belongings.
• Inconsistent Coding: Discrepancies between the MDS form and other sections of the resident’s medical records.

7. Practical Application

• Example:

  • Resident Background: Ms. Jane Doe is observed managing her personal items, such as putting away her glasses and arranging her clothes independently.
  • Review Process: Review staff notes, occupational therapy assessments, and daily logs confirming Ms. Doe’s ability to manage her personal belongings.
  • Coding Process:
    • Step 1: Access the MDS form and locate item set F0800B.
    • Step 2: Assess the documented observations and notes.
    • Step 3: Code the item as “1” (Yes) to indicate that Ms. Doe cares for her personal belongings.
    • Step 4: Document the assessment and supporting details in the MDS form.
  • Documentation: Ensure that the MDS form entry is consistent with Ms. Doe’s medical records and includes all supporting observations.

• Illustration:

  • Provide a sample MDS form showing item set F0800B coded as “1” (Yes) with corresponding supporting documentation.

Please note that the information provided in this guide for MDS 3.0 Item set F0800B was originally based on the CMS's RAI Version 3.0 Manual, October 2023 edition. Every effort will be made to update it to the most current version. The MDS 3.0 Manual is typically updated every October. If there are no changes to the Item Set, there will be no changes to this guide. This guidance is intended to assist healthcare professionals, particularly new nurses or MDS coordinators, in understanding and applying the correct coding procedures for this specific item within MDS 3.0. 

The guide is not a substitute for professional judgment or the facility’s policies. It is crucial to stay updated with any changes or updates in the MDS 3.0 manual or relevant CMS regulations. The guide does not cover all potential scenarios and should not be used as a sole resource for MDS 3.0 coding. 

Additionally, this guide refrains from handling personal patient data and does not provide medical or legal advice. Users are responsible for ensuring compliance with all applicable laws and regulations in their respective practices.