A1300B. Room number, Step-by-Step

Step-by-Step Coding Guide for Item Set A1300B: Room Number

This guide is crafted to assist in accurately coding and documenting a resident's Room Number in the MDS 3.0, specifically within item A1300B.

1. Review of Medical Records

• Objective: Identify the resident's current room number.
• Key Points:
  • Check the resident’s admission documentation, facility room assignment records, and any recent updates or transfers within the facility logs to determine the current room number.
  • Verify the room number against multiple sources if available, such as care plans or daily nursing logs, to ensure accuracy.

2. Understanding Definitions

• Objective: Clarify what is meant by "Room Number."
• Key Points:
  • Room Number: The specific identifier associated with the resident's physical location within the facility. It is used for logistical, care coordination, and emergency response purposes.

3. Coding Instructions

• Objective: Provide guidance on accurately entering the Room Number.
• Key Points:
  • Enter the room number exactly as it is officially designated by the facility. This might include letters, numbers, or a combination of both.
  • If the resident has moved rooms during the assessment period, use the room number where the resident was located at the time the MDS assessment was completed.

4. Coding Tips

• Double-check the room number for transcription errors, especially in facilities where room identifiers may include both letters and numbers (e.g., 100B).
• Keep updated on any facility renumbering or room changes that may affect coding accuracy.

5. Documentation

• Objective: Maintain accurate documentation related to the resident’s room number.
• Key Points:
  • Document any room changes in the resident’s file, including the date of the move and the reason, if applicable.
  • Ensure that the room number is consistently noted in all relevant facility documentation to prevent discrepancies.

6. Common Errors to Avoid

• Coding an outdated room number due to not verifying the most current information.
• Mistyping the room number, especially in facilities with complex room numbering systems.

7. Practical Application

• Scenario: Mr. John Doe, a long-term resident of Oakwood Nursing Facility, was recently moved from room 205 to room 310 due to his request for a quieter location. The MDS Coordinator, while updating Mr. Doe’s MDS for the current assessment period, verifies his current room number by checking the facility's room assignment log and consulting with the nursing staff. The coordinator then accurately codes 310 into item A1300B, ensuring that Mr. Doe's location within the facility is correctly documented for care coordination and emergency response purposes.

The Step-by-Step Coding Guide for item A1300B in MDS 3.0 Section A is based on the Long-Term Care Facility Resident Assessment Instrument 3.0 User’s Manual, Version 1.18.11, dated October 2023. Healthcare guidelines, policies, and regulations can undergo frequent updates. Therefore, healthcare professionals must ensure they are referencing the most current version of the MDS 3.0 manual. This guide aims to assist with understanding and applying the coding procedures as outlined in the referenced manual version. However, in cases where there are updates or changes to the manual after the mentioned date, users should refer to the latest version of the manual for the most accurate and up-to-date information. The guide should not substitute for professional judgment and the consultation of the latest regulatory guidelines in the healthcare field.