Guide to MDS 3.0 Submission Access Registration for New Coordinators

Submission Access Registration for the Minimum Data Set (MDS) 3.0 is a critical initial step for new MDS Coordinators or nursing staff involved in MDS assessments in long-term care facilities. This process enables access to the CMS (Centers for Medicare & Medicaid Services) systems necessary for submitting MDS assessments, which are essential for facility reimbursement and compliance with federal regulations. Here's a step-by-step guide to facilitate understanding and ensure proper registration:

Step 1: Obtain a National Provider Identifier (NPI) and CMS Certification Number (CCN)

Before initiating the registration process, ensure that the facility has an active NPI and CCN. These identifiers are prerequisites for creating accounts in the CMS systems.

Step 2: Access the CMS Identity Management System

• Navigate to the CMS Identity Management system website. This platform manages user identities and roles, ensuring secure access to CMS services.
• Create an account or log in if you already have one. New users will need to follow the prompts to verify their identity and set up their account.

Step 3: Register for the Quality Improvement and Evaluation System (QIES)

The QIES system is used for submitting MDS assessments. To register:

• Access the QIES User Maintenance Application (UMA). After logging into the CMS Identity Management system, locate the section for QIES access.
• Complete the application form. You will need to provide personal and facility information, including your NPI and CCN.
• Select the appropriate role. Make sure to choose the role that corresponds to your responsibilities related to MDS submission. Common roles include MDS Coordinator and MDS Submitter.

Step 4: Await Approval

• After submitting your application, it will undergo a review process. This may take several days to weeks, depending on various factors.
• Monitor your email. Approval notifications and further instructions will be sent to the email address associated with your CMS Identity Management account.

Step 5: Complete Any Required Training

• Participate in training sessions. CMS may require completion of specific training modules related to MDS submission and the use of the QIES system. These are available through the CMS website or the QIES Technical Support Office (QTSO) website.
• Review resources. Familiarize yourself with the MDS 3.0 RAI Manual and other resources provided by CMS to ensure accurate and compliant MDS submissions.

Step 6: Begin Submitting MDS Assessments

Once approved, you can start submitting MDS assessments via the QIES system. Ensure that:

• Assessments are accurate and timely. Follow the guidelines outlined in the MDS 3.0 RAI Manual for assessment completion and submission timelines.
• Maintain compliance. Regularly review CMS updates and communications to stay informed about any changes to MDS submission requirements or procedures.

Additional Tips

• Keep your contact information up to date in the CMS Identity Management system to ensure you receive important updates and notifications.
• Seek support when needed. Utilize the QIES Technical Support Office (QTSO) for any technical issues or questions related to MDS submission.

This overview provides a foundational understanding of the Submission Access Registration process for MDS 3.0. It's essential to follow these steps carefully to ensure successful registration and access to the necessary systems for MDS assessment submission.